Workshop Protocol

• A professional and consistent workshop program is key to helping Minds in Motion reach as many youth as possible! Please help the team by following the Workshop Protocol outlined below. 

Preparation 

• Make sure you have all the necessary supplies to do the workshop (eg. the right number of pipecleaners, straws, cars, construction paper for an entire class to participate in the activity)

• If you borrow supplies from another workshop bucket, make sure it has not already been prepped by another group and make a note of what you have taken so that other groups will know what is missing(with a label) and return items when finished.

• YOU MUST WEAR YOUR MIM SHIRT

• Make sure to leave U of C so that you arrive at the school at least 15 minutes prior to workshop presentation. We account for rush hour when we make the map, but it is a good idea to check google right before you go.

Arrival at School

• Send a quick selfie to the coordinators so we know you made it safe and sound.

• Check in at the office.

• Make sure to introduce yourselves (Name, organization).

• Ask about classroom locations.

Arrival in the Classroom

• Introduce yourself to the teacher

• Hand the teacher forms - Feedback form, bookmarks - at the end of the presentation

• Fill in the Field Hazzard Assessment form (1 per school)

• Ask the teacher if they have any particular attention-getters, pre-assigned groups, where to set up, area to leave supplies, place to clean supplies, any other information.

Presentation

• Introduce yourselves and the Minds In Motion Program (Actua program, University of Calgary)

• Tell students who we are, what we do, programs we offer

• Work as a team to present the interactive, hands-on workshop

• Keep note of any stories or quotes for reporting purposes

End of the Presentation

• Tell them about our summer camps, fall clubs

• Encourage them to sign-up!!

• Hand out bookmarks and thank the class for having you

• Collect the feedback form from the teacher

• Thank the teacher for having you!

• Clean up all supplies

Departing the School

• Check out at the office and once again thank them for having you

Arrival at U of C

• Driver:

  • Drop the other instructors/supplies off at the ICT loop

  • Gas the up the vehicle at the physical plant

  • Drop the vehicle off in lot 10

  • Return the keys as instructed on the workshop invite

• Storage:

  • Return supplies to storage.

  • Place any collect forms in their proper location on top of the chemical cabinet.

  • Double check that the bins are stocked for at least 2 more workshops, and let coordinators know if we need to purchase/print any supplies

  • Ensure you plug in any tech you used (laptops, robots, iPads, etc.)